Every vehicle. Every driver. Every paper. One board.
Vehicle licences, roadworthiness, insurance and drivers’ licences — multiplied across a fleet, scattered across expiry dates, and enforced at checkpoints your trucks meet daily. The fleet board watches all of it, reminds drivers and managers before anything lapses, batches renewals monthly, and coordinates the parts a payment can’t fix — inspections and record corrections included.
For a fleet, paperwork isn’t admin. It’s uptime.
A private car with lapsed papers risks a fine. A commercial vehicle with lapsed papers risks the load, the route, the customer and the day’s revenue — multiplied by however many vehicles you run.
Checkpoints don’t negotiate
One expired paper stops a truck mid-route — with the delivery, the driver and the customer attached.
Dates multiply, spreadsheets rot
Twelve vehicles × four documents × different cycles is a calendar no spreadsheet survives contact with.
Drivers’ licences are personal
The company can’t renew what it doesn’t own — driver documents need the driver in the loop, properly.
Some fixes aren’t payments
Roadworthiness needs the vehicle at a centre; record errors need casework. A payment portal can’t drive a truck.
From plate number to monthly report — eight jobs, handled.
The board, reminders and imports are free. You pay per renewal, per vehicle, at the same itemised rates as a single car — just batched.
One dashboard per vehicle
Every vehicle’s full paper file — licence, roadworthiness, insurance, ownership — on its own card, rolled up into the fleet view.
Licence, roadworthiness & insurance monitoring
Every certificate’s expiry tracked per vehicle, colour-coded by urgency across the whole fleet.
Driver’s-licence monitoring
Drivers link their own licences with consent, get their own reminders, and managers see status and expiry — not personal documents.
Inspection scheduling
Roadworthiness inspections booked and batched by depot and route — several vehicles, one centre, one morning.
Accident-document vault
Per-incident files: police reports, photos, insurance claims and correspondence — organised while it happens, findable years later.
Automatic reminders — drivers & managers
The driver gets theirs, the fleet manager gets the overview, and escalations fire when something’s ignored.
Bulk renewal & monthly reports
One monthly approval covers everything due; one report shows management the fleet’s standing and itemised spend.
API & CSV import
Onboard by spreadsheet in minutes, or connect your fleet or HR system by API so the board stays in sync as vehicles and drivers change.
Some renewals are payments. Some are events.
A vehicle licence renews with money. Roadworthiness renews with a vehicle physically at an inspection centre — and a record error renews with nothing until someone fixes the record. This is why a payment interface isn’t fleet compliance, and coordination is.
- Inspections batched by depot: several vehicles, one centre, one scheduled window — routes lose hours, not days
- Where a jurisdiction permits representatives, we attend; where it requires your driver, everything’s prepared before they arrive
- Record errors — chassis mismatches, ownership inconsistencies — routed straight to a caseworker instead of blocking a renewal silently
- Stopped or impounded vehicles get Resolution Desk priority: diagnose the actual defect, fix it through official channels, get the vehicle moving
- Every event lands back on the board, so the monthly report reflects reality — not just receipts
From spreadsheet to standing board in a week.
Import the fleet
Upload a CSV of plates and drivers — or connect by API. The board builds itself and flags what’s already expired or unknown.
Drivers link in
Each driver consents and connects their licence in minutes; reminders switch on for vehicles and people alike.
Approve the monthly batch
Everything due that month in one itemised approval — official fees separated from handling, per vehicle, as always.
Run on the report
Renewals processed, inspections coordinated, documents filed to each vehicle — and a monthly compliance report management can actually read.
Asked by every fleet manager with a spreadsheet open.
How do drivers’ personal licences work — can the company just renew them?
Do you physically take our vehicles to inspection?
A vehicle has been stopped or impounded over papers. Can you help right now?
What’s in the monthly compliance report?
Our vehicles are leased or financed. Does that change anything?
How does the API import work, and what does the board cost?
Your trucks earn nothing parked at a checkpoint.
Import the fleet free — plates and drivers in a CSV is enough — and see the whole compliance picture before deciding anything.
Import my fleet — free or continue on WhatsApp